Bylaws

  1. Purpose:The Kansas City BMW Motorcycle Club is a voluntary association of individuals interested in BMW motorcycles. The purpose of the Club is to promote the enjoyment of owning and riding BMW motorcycles, and to promote the use of BMW motorcycles for recreational and other purposes by the members.
  2. Membership:
    1. Membership in the Club shall be open to persons 18 years of age or older who are owners, riders, or regular passengers on BMW motorcycles and members of their immediate households.
    2. Membership in the club shall also be open to persons who ride other brands of motorcycles or persons who are BMW enthusiasts, provided at least 75% of the membership shall be members as set forth in section 2(a) above.
    3. A person may become a member of the Club by applying and paying the prescribed dues as set forth in Section 4 below.
    4. Any member may be expelled from the Club for behavior considered detrimental to the best interests of the Club, upon:
      1. A written report by the Board of Directors specifying the basis for the expulsion.
      2. Written notice to the member being considered for expulsion.
      3. A majority vote by the members present at a meeting following the presentation of the report by the Board of Directors.
  3. Club Officers and Directors:
    1. The Club Officers shall be a President, a Vice President, a Secretary, a Treasurer, a Rally Chairman, and a Newsletter Editor.
    2. The Board of Directors of the Club shall be composed of the Club Officers and three other members of the Club elected as Directors. A fourth Director may be authorized by a majority of the Board of Directors in case of a tie during the election.
    3. The duties of the Club Officers shall be:
      1. President: to preside over meetings of the Board and the Club; to have general supervision of the affairs of the Club, to represent the Club as appropriate, and to appoint members as necessary for the operation of the Club.
      2. Vice President: to perform the duties of the President in his or her absence; and, to serve as the new member coordinator for the club.
      3. Secretary: to take minutes of all meetings of the Club and the Board and to handle the general correspondence of the Club. Full non-abbreviated versions of official minutes and reports are to be published in the Newsletter the month following the presentation of an abbreviated report.
      4. Treasurer: to collect and safeguard dues and other funds received by the Club; to pay the bills of the Club from funds so collected; and to maintain complete and accurate records of all funds collected and expended. The Treasurer shall provide a financial report at all meetings of the Board and Club.
      5. Rally Chairman: to organize, manage, and oversee the annual Club rally.
      6. Newsletter Editor: to publish the Club Newsletter once each month. Additional authority is set forth in f. below.
      7. The Board of Directors shall be responsible for the management of the business affairs of the Club and shall have full authority to manage the business affairs of the Club except as otherwise provided in these bylaws.
    4. The Members of the Board of Directors, except the Rally Chairman, shall be elected at an Annual Election held in January of each year. Nominations shall be obtained in the manner established by the Board of Directors. Any member of the Club may nominate himself or herself for any position as an Officer or Director prior to or at the November Club Meeting. The Annual Election shall be conducted by written ballots provided to all members by the Club. The President shall appoint one or more members who are not candidates for any office to conduct the election and count the ballots. Officers and Directors shall assume their duties immediately following their election announced at the January meeting or banquet. The Rally Chairman shall be elected from nominations received and by voice vote at the August Club Meeting.
    5. No person may hold multiple positions within the Board of Directors following the January election.
    6. Communications: The primary method of communications with the membership shall be the club newsletter. However, it will be supplemented by other electronic media such as the club website, Yahoo Group, Facebook Page, and other mass email methods approved by the President or a quorum of the Board of Directors. All members in good standing are authorized and encouraged to submit material to the Newsletter Editor for publication. The Newsletter Editor will have full authority to edit (as appropriate) all submissions, and to republish submissions in other electronic media as appropriate.
    7. The club’s fiscal year will start April 1.
  4. Club Finances:
    1. Annual Membership Dues shall be fifteen dollars ($15.00) for all members.
    2. All Newsletters will be emailed
    3. Membership dues are due by March 31st annually.
    4. The Treasurer shall maintain a checking account in an FDIC insured financial institution for the safekeeping and accounting of Club funds. All checks or other withdrawals from the checking account shall bear the signatures of the appropriate club officer or members of the Board of Directors, as approved by the Treasurer.
    5. All customary and usual operating expenses of the Club may be paid by the Treasurer.
    6. All new, extraordinary, or unusual expenses shall be approved by the Board of Directors prior to the payment of such expenses, provided no funds shall be expended for charitable purposes, or expended for any purpose not directly related to the activities of the Club without approval of the membership at a Club Meeting. The Treasurer may gain Board of Directors approval of an annual budget (which can include a budget for the rally, Holiday Banquet, or other special activities), which would constitute prior approval for those expenditures.
  5. Club Activities:
    1. Club Meetings: The Board of Directors shall schedule at least four (4) Club Meetings each calendar year, for the purpose of conducting necessary Club business. Such quarterly meetings shall be held during the months of February, May, August, and November. All Club Meetings shall be publicized in the Newsletter and other electronic media (such as the club website, Yahoo Group, and Facebook Page) the month preceding the meeting. To the extent possible, each Club Meeting should be scheduled in conjunction with a Recreational Activity described in Section 5 (f) below.
    2. Board Meetings: The Board of Directors shall schedule at least four (4) regular Board Meetings each calendar year. Such meetings shall be scheduled to plan and organize each quarterly club meeting and to conduct other necessary Board business. All Board Meetings shall be publicized in the Newsletter and appropriate electronic media (such as Yahoo Group, Facebook Page, or other mass email methods approved by the President or a quorum of the Board of Directors) the month preceding the meeting. Any Club member may attend a Board Meeting.
    3. Special Board Meetings: Special meetings of the Board may be called by the President or any three members of the Board of Directors at any time deemed necessary. Notice of any special meeting of the Board of Directors shall be provided to all members of the Board at least seven (7) days in advance of the meeting unless all of the members of the Board of Directors agree to a waiver of the required seven (7) days notice.
    4. Special Club Meetings: Special Club Meetings may be called by the President or the Board of Directors at any time deemed necessary. Notice of any Special Club Meeting shall be provided in the Newsletter or other notice mailed to all members, setting forth the date, time, place and specific purpose of the meeting at least seven (7) days in advance of the Special Club Meeting.
    5. Conduct of Meetings: Any five (5) of the nine members of the Board of Directors shall constitute a quorum for the conduct of the business of the Board of Directors. The members present at any Club Meeting properly called as set forth in this Section 5 shall constitute a quorum for the conduct of the business of the Club. All matters of business of the Board of Directors or of the Club shall require a simple majority vote for approval, provided a quorum must be present in order to conduct business. The order of business at all meetings (regular and meeting of the Board of Directors) shall be: reading of the abbreviated minutes, abbreviated treasurer’s report, reports of other officers and committees, old business, new business, and adjournment. Full text of abbreviated minutes and reports shall be published in the following month’s newsletter. The President may expel any person from a meeting, following a verbal warning, if their behavior is disrupting the meeting.
    6. Recreational Activities: The purpose of the Club is to promote the enjoyment and recreational use of BMW motorcycles by the members. The Board of Directors shall schedule at least one motorcycle related recreational activity each month. The President shall select and appoint one or more member(s) of the Club to organize and supervise each such Club activity. No member shall be appointed to organize and supervise a recreational activity without his or her consent. Each recreational activity shall be publicized in the Newsletter and other club electronic media (such as the club website, Yahoo Group, Facebook Page or other mass email methods approved by the President or a quorum of the Board of Directors) as early as possible. Special or unexpected recreational activities may be organized by the Board at any time, by arranging for telephone or email / electronic media notification to the members.
  6. Safety:
    1. The operation of a motorcycle is an inherently hazardous activity which may result in property damage, serious injury, or death. The Kansas City BMW Motorcycle Club is a voluntary association of individuals who, by their membership and participation in activities of the Club, agree to act in a safe and prudent manner, and agree to at all times be responsible for their own personal safety.
    2. Recreational activities of the Club may be conducted on private property, on the public roads, or upon other public property, where hazards may be present. The operation of a motorcycle requires specific skills. Each participant in any recreational activity is responsible for determining their own skills and the skills required to participate in the recreational activity. Any participant who believes or has reason to believe that his or her skills are not sufficient for any activity shall not participate in that activity. In voluntarily participating in any recreational activity, each participant agrees not to operate his or her motorcycle or otherwise behave in any manner which endangers or would reasonably be expected to endanger any other person or property. All participants in any recreational activity who believe or have reason to believe that their person or property is endangered by the behavior or activities of any other participant or person shall remove themselves from the activity and shall refrain from participation in the activity until and unless they believe that they may do so without risk to their person or property. The Kansas City BMW Motorcycle Club and its Officers, Directors, and other members, who organize any recreational activities, assume no responsibility or liability for the safety of persons or property. It is the responsibility and duty of each individual voluntary participant to act in a safe and prudent manner at all times and to be fully responsible for their own actions.

Revised: 9/10/2014

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